e-Discovery, Information Governance, and Project Strategy: Moore & Van Allen

Overview

Our dedicated team is comprised of knowledgeable attorneys, technologists, and paralegals with a strong background in the fields of e-discovery, information governance, and privacy compliance. We represent clients across industries in matters ranging from the complex, global investigations and litigation to more straightforward, but procedurally challenging state court matters across the country. The team is regularly engaged on the design and implementation of sophisticated internal practices and protocols.

Our approach combines the latest technology with our legal experience to develop efficient and effective discovery strategy tailored to each matter. Using analytics, we streamline document review by eliminating substantial portions of collections from attorney review, enabling faster identification of case-critical materials. Our team excels in discovery-management workflows designed to reduce regulatory and litigation risks, modernize the discovery process, and optimize associated costs.

In addition to handling complex disputes, we also serve in an advisory capacity on all aspects of discovery from preservation and collection to review and production. We navigate cross-border data transfers, ensuring compliance with evolving privacy regulations, such as the EU General Data Protection Regulation (GDPR).

Due to the firm’s investment in technologies and our team members’ years of experience managing large-scale projects, we can quickly scale to meet client needs with review teams of five to fifty lawyers (or more).

As trusted partners, we frequently collaborate with in-house counsel, discovery vendors, and other law firms to deliver seamless results via optimal platforms. Whether serving as primary discovery counsel or working alongside other firms handling case merits, our commitment remains the same: maximizing efficiency, ensuring compliance, and driving strategic outcomes.

Experience

Leveraged advanced artificial intelligence (AI) technology to complete a comprehensive data breach review, saving our client hundreds of hours of manual review. Our advanced approach not only accelerated the review process but also swiftly identified individuals requiring notification under state and international laws, ensuring compliance with efficiency.
Coordinated and managed the review and amendment of thousands of contracts as part of the market transition from LIBOR and BSBY for a major financial institution.
Managed the review and production of over 800,000 documents totaling over 2 million pages for a major financial institution in response to investigations by the U.S. Department of Justice and the Commodities Futures Trading Commission.

Managed over 3,500 productions of documents totaling nearly 1.3 million pages for a major financial institution in response to regulators’ inquiries regarding possible misconduct in connection with SBA loan origination and processing.
Assisted in the development of an e-discovery litigation readiness protocol to be utilized by the firm’s litigation department in the event the client has a significant litigation event or crisis.

Coordinated and managed a non-U.S. financial institution’s review and response to investigations globally in response to the ICIJ’s Panama Papers disclosures, including an internal review conducted in conjunction with global accounting consultancies in Europe, Asia Pacific, North America, South America, and the Caribbean.
Managed over 120 attorneys in connection with the review, analysis, and production of 3.6 million documents in a global investigation into financial reference rates for a Fortune 25 and a Fortune Global 500 financial services firm in a world-wide investigation of foreign exchange trading. As part of these representations, we coordinated productions for regulators on five continents.

Lead a team of more than 30 attorneys to conduct a review of consumer sales practices for a national financial services company.
Managed discovery process and production of over 3 million documents for a multinational financial services company in Antitrust litigation involving benchmark rates and foreign exchange trading.

Global and Cross-Border Services

Our team regularly supports clients engaged in disputes and investigations involving international authorities such as U.K. Financial Conduct Authority (FCA), the Hong Kong Monetary Authority (HKMA), the Japanese Financial Services Agency (JFSA), and the Comissão de Valores Mobiliarios (the Brazilian Securities Commission).
Mandarin, Portuguese, French, Spanish, Korean and Japanese are just some of the languages in which we have managed document and file reviews.

Technological Capabilities

We invest in cutting-edge technology tools so our clients don’t have to, including our early but responsible adoption of artificial intelligence, automation, and machine learning. Our attorneys and technologists collaborate to maximize the value of each tool, optimizing results.
To enhance efficiency, we partner with managed services discovery vendors to facilitate document review. This collaboration allows our team to focus on strategic litigation decisions while leveraging technologies for review accuracy and speed. Our advanced data processing tools efficiently sort through vast amounts of information, quickly identifying relevant documents and minimizing costs associated with processing irrelevant data.
Leveraging the latest document review technology, we employ analytic capabilities for efficient attorney review. Our defensible techniques include global de-duplication, email threading, near de-duplication, concept grouping, technology assisted review, and robust project management reporting tools.
We continuously evaluate and pilot innovative technologies to identify cutting edge solutions that improve outcomes while maintaining high standards of quality, security, and compliance.
We measure return on investment and performance of tools against established benchmarks to drive continuous improvement.

Process and Project Management

At the outset of each matter, we facilitate collaboration with our clients, legal teams, and vendors to define clear project scopes, objectives, and deliverables. This facilitates seamless communication and accountability.
We develop detailed, customized project plans to manage resources, track progress, and meet critical deadlines.
Our discovery process paired with attorney lead project management is designed to help clients reduce risks through defensible, repeatable processes tailored to their unique circumstances.
Each matter benefits from a tailor-made project management plan, dedicated attorneys, early case assessment tools to refine review scope, comprehensive front-end training with ongoing refreshers and Q&A sessions, continuous monitoring, and customized production processes to align with the case’s unique and evolving needs.
Regular check-ins, responsiveness, and alignment with our client goals to achieve positive and predictable outcomes.

Cost Savings

Discovery costs often represent the majority of litigation expenses, making it a critical factor in case strategy. We leverage our deep knowledge and the latest technology to ensure an efficient process, allowing the client and team to remain focused on the outcome rather than the cost.
In one instance, our use of concept clustering in conjunction with domain, file type, and data filters, enabled us to quickly pinpoint key documents in a collection of over half a million documents. Additionally, we have reduced review populations by more than half by using analytics such as, clustering, email threading, and propagation.
Our team monitors budgets and controls costs through proactive tracking and early identification of scope changes or risks.

Privacy & Data Security

We guide clients in understanding their data protection obligations and advise them on lawful collection, usage, and sharing of personal information.
Our team routinely supports clients in cross border data transfers, providing legal counsel on compliance with the GDPR, while defending against requests that may compromise data privacy restrictions.
Our team includes Certified Information Privacy Professionals (CIPP/US) and AI Governance Professionals (AIGP), providing certified oversight in privacy, data security, and responsible AI governance.